The Creativity Conference
TERMS AND CONDITIONS Updated 27th Feb 2020
GENERAL The Creativity Conference is organized and managed by Creativity Conference Limited.
These Terms & Conditions apply to every person participating in the Creativity Conference, organised by the Creativity Conference Limited (“the Conference Organisers”).
The Conference Organisers reserve the right to change, amend, add or remove any of these Terms & Conditions in their sole discretion and without prior notice. If one or more of the conditions outlined in these Terms & Conditions should become invalid, the remaining conditions will continue to be valid and apply. These Terms & Conditions apply to all event participants (attendees, contributors, sponsors, exhibitors).
The views expressed by any event attendee, speaker, exhibitor, or sponsor are not necessarily those of the Conference Organisers. All attendees, speakers, exhibitors, and sponsors are solely responsible for the content of all individual or corporation presentations, marketing collateral, and/or advertising.
Creativity Conference Limited may be contacted by email: firstname.lastname@example.org Correspondence address: 27 Old Gloucester Street, London WC1N 3AX, United Kingdom. Website: https://www.creativityconference.is/
DELEGATES If the maximum Delegate capacity is reached, the Conference Organisers reserve the right to refuse additional registrations.
Registration for the conference is a requirement for attendance.
Registration Enquiries relating to registration and payment can be sent to email@example.com for a response.
Student discounts Students must present proof of fulltime enrolment at a recognised university or college at the time of registration.
Cancellation Notice of cancellation must be made in writing by email to firstname.lastname@example.org.
No explanation is required for cancellation. Registration fee refunds for cancellation are offered as follows:
• 4 months or more before the conference: 100% refund • Up to 4 months before the conference: 75% refund • Up to 3 months before the conference: 50% refund • Up to 2 months before the conference: 25% refund • Up to 1 month before the conference: No refund
To cover the cost of handling and processing, $60 USD will be deducted from the total refund for cancellations.
Our right to cancel or postpone The Conference Organisers reserve the right to cancel or postpone The Creativity Conference. This may be in response to low attendance levels or unforeseen factors that are beyond our control. The decision to cancel or postpone will be made entirely at the discretion of the Conference Organisers.
In the event that the conference is cancelled or postponed, we will refund your registration fee, and may offer to transfer your registration to new conference dates. No further liability will be assumed by the Conference Organisers in the event of cancellation (see Liability, in this agreement).
No refunds will be granted for unattended events or early termination of attendance, in case of cancellation of speakers, lack of space in the conference room or any other incidents during the conference, which are beyond the control of the Conference Organisers.
The Conference Organisers reserve the right to refuse or cancel delegate registration.
Liability By registering, Delegates agree that the Conference Organisers assume any liability whatsoever. Participants are requested to make their own arrangements for health and travel insurance. The conference fee does not include insurance.
In the event that the Conference Organisers decide to cancel or postpone the conference, the Conference Organisers cannot be held liable by Delegates for any damages, costs, or losses incurred, such as transportation costs, accommodation costs, costs for additional orders, financial losses, etc.
The Conference Organisers shall be held liable only for a duty of care as a respectable business according to statutory requirements. The liability of the conference organizers – for whatever reason – shall be limited to intent and gross negligence. The liability of commissioned service providers shall remain unaffected by this limitation. Delegates take part in the conference at their own risk. Oral agreements are not be binding unless confirmed in writing by the Conference Organisers.
Changes to the conference The Conference Organisers reserve the right to modify the contents of the conference at any time. No refunds can be granted in case of cancellation of speakers, lack of space in the conference room or any other incidents during the conference which are beyond the control of the Conference Organisers.
Letter of invitation Individuals requiring an official Letter of Invitation from the Conference Organisers can request one by emailing email@example.com. To receive a Letter of Invitation, Delegates must first register.
The Letter of Invitation does not financially obligate the Conference Organisers in any way. All expenses incurred in relation to the conference, the registration and the attendance are the sole responsibility of the Delegate.
The Conference Organisers are committed to data privacy and protecting your personal information.
By submitting your email address during the event registration process, you agree that the Conference Organisers and its partners may send you conference-related information. A valid email address is required for all registrations. The Conference Organisers use the personal data you provide when registering registration to administer your participation. This may include information about the conference content, event logistics, payment, updates, and additional information related to the event.
The Conference Organisers may disclose your personal data to third party service providers engaged to assist in the conduct of the event. Information you provide when registering for or participating in an event managed or co-sponsored by parties other than or in addition to the Conference Organisers may be shared with those parties, and the treatment of such information is further subject to the privacy policies of those parties. Except as described herein, the Conference Organisers will not disclose your personal data to any other third party without your consent except as required by law.
Recording the event It is the Conference Organisers intention to record video and photograph Delegates and Contributors throughout the conference for the purposes for public distribution during the conference.
Delegates agree to their likeness, name, occupation, public website and social media being captured, edited, and distributed publicly by the Conference Organisers during and after the conference for any purpose at the sole discretion of the conference organisers.
Non-discrimination policy The Conference Organisers prohibit discrimination, harassment, and bullying against any person for any reason—for example, because of age, ancestry, colour, disability or handicap, national origin, race, religion, gender, sexual or affectional orientation, gender identity, appearance, matriculation, political affiliation, marital status, veteran status, or any other characteristic protected by law.
Visa requirements It is the sole responsibility of the Delegate to manage their visa requirements. Delegates who require an entry visa must allow sufficient time for the application procedure. Delegates should contact the nearest Icelandic embassy or consulate to determine the appropriate timing of their visa applications.
The Conference Organisers will not directly contact embassies and consulates on behalf of visa applicants.
The full registration fee minus a handling fee of $35 USD will be refunded after the conference if a visa was applied for in good time and proof is shown that a visa was not be granted even though all requested documents were submitted. Refund requests must be made by email to firstname.lastname@example.org before the end of the conference.
Travel insurance The Conference Organisers accept no liability for Delegates travel insurance.
CONTRIBUTORS TO THE CONFERENCE In addition to the terms and conditions set out herein for Delegates, speakers, creatives, support workers, interns, and any other contributor to the conference (a contributors) must agree to the following terms.
Representing the Conference Organisers Contributors are likely to be seen by Delegates as representative of the Conference Organisers. While no additional liability or authority implied, it is anticipated that contributors will conduct themselves with a high level of professionalism and integrity.
In the event that any form of conflict or emergency might arise, contributors must immediately inform the Conference Organisers.
Contributor information sharing We may share contributor names, contact and biographical information with event attendees and make such information publicly available. We publish such information on the conference website, social media services and in press releases. Event attendees and contributors may contact you with questions and requests for more information and provide feedback.
Recording contributors It is the intention of the Conference Organisers capture video, audio, and photographic recordings of contributors contributions to the conference and their attendance.
It is the intention of the Conference Organisers to distribute captured material publicly, during and after the conference for any purpose, at the sole discretion of the Conference Organisers.
Contributors will be asked to complete a release agreement to assign full non-exclusive moral rights to the Conference Organisers for this purpose.
Contributors may request copies of captured materials relating to their contributions and attendance, and will be invited to use those materials at their sole discretion under similar full non-exclusive moral rights.
Indemnification You agree to defend, indemnify and hold harmless the Conference Organisers and their affiliates, officers, directors, employees and contractors from any demands, claims, damages, liabilities, expenses or harms, including legal fees, arising in connection with your participation in the Creativity Conference.
Jurisdiction This agreement shall be governed by and construed in accordance with English law (UK) and the parties agree that the English courts shall have non-exclusive jurisdiction in relation to this agreement.
Authorised Users means those employees, agents and independent contractors of the Customer who are authorised by the Customer to use the Services and the Documentation.
Customer means the person or business which purchases the Services from the Operator.
Customer Data means the data inputted by the Customer, Authorised Users, the Operator or HeySummit on the Customer's behalf for the purpose of using the Services or facilitating the Customer's use of the Services including blog posts of the Customer posted on the Customers website.
Documentation means the HeySummit documentation made available to the Customer online via https://heysummit.com/ or such other web address notified by Operator or HeySummit to the Customer from time to time which sets out a description of the Services and the user instructions for the Services.
HeySummit means Hey Summit Ltd registered at 71–75 Shelton Street Covent Garden London WC2H 9JQ under company number 11538852.
HeySummit Marks means any trademarks, service marks, service or trade names, logos, and other designations of HeySummit and its affiliates that we may make available to you in connection with this Agreement.
Operator means the HeySummit customer from whom the Customer has purchased the Services.
Platform means the digital resource provided by HeySummit to the Operator to allow the Operator’s Customers to run and participate in online summits.
Services means provision of the Hey Summit Platform.
Software means the online software applications provided by HeySummit as part of the Services.
User Subscriptions means the user subscriptions purchased by the Customer which entitle Authorised Users to access and use the Services and the Documentation in accordance with these terms.
Virus means any thing or device (including any software, code, file or programme) which may: prevent, impair or otherwise adversely affect the operation of any computer software, hardware or network, any telecommunications service, equipment or network or any other service or device; prevent, impair or otherwise adversely affect access to or the operation of any programme or data, including the reliability of any programme or data (whether by re-arranging, altering or erasing the programme or data in whole or part or otherwise); or adversely affect the user experience, including worms, trojan horses, viruses and other similar things or devices.
2.1. Subject to the Customer purchasing User Subscriptions, the restrictions set out in this clause 2 and the other terms and conditions of these terms, HeySummit hereby grants to the Customer a non-exclusive, non-transferable right, without the right to grant sublicences, to permit the Authorised Users to use the Services and the Documentation during the Subscription Term solely for the Customer's internal business operations.
2.2. In relation to the Authorised Users, the Customer undertakes that:
2.2.1. the maximum number of Authorised Users that it authorises to access and use the Services and the Documentation shall not exceed the number of User Subscriptions it has purchased from time to time;
2.2.2. it will not allow or suffer any User Subscription to be used by more than one individual Authorised User unless it has been reassigned in its entirety to another individual Authorised User, in which case the prior Authorised User shall no longer have any right to access or use the Services and/or Documentation;
2.2.3. each Authorised User shall keep a secure password for his use of the Services and Documentation, that such password shall be changed no less frequently than monthly and that each Authorised User shall keep his password confidential.
3.1. The Customer shall not access, store, distribute or transmit any Viruses, or any material during the course of its use of the Services that:
3.1.1. is unlawful, harmful, threatening, defamatory, obscene, infringing, harassing or racially or ethnically offensive;
3.1.2. facilitates illegal activity;
3.1.3. depicts sexually explicit images;
3.1.4. promotes unlawful violence;
3.1.5. is discriminatory based on race, gender, colour, religious belief, sexual orientation, disability; or
3.1.6. is otherwise illegal or causes damage or injury to any person or property; and HeySummit reserves the right, without liability or prejudice to its other rights to the Customer, to disable the Customer's access to any material that breaches the provisions of this clause. HeySummit is not obliged to remove or recognise such content contained in any material or Customer Data and the Customer shall be fully liable for the same.
3.2. The Customer shall be responsible for ensuring that content of the Customer Data is satisfactory for publication to Third Party Social Sites and is in compliance with clause 3.3 above.
3.3. The Customer shall indemnify HeySummit against all liabilities, costs, expenses, damages and losses (including but not limited to any direct, indirect or consequential losses, loss of profit, loss of reputation and all interest, penalties and legal costs (calculated on a full indemnity basis) and all other reasonable professional costs and expenses) suffered or incurred by HeySummit arising out of or in connection actual or alleged infringement of a third party's intellectual property rights arising out of or in connection with publication of the Customer Data.
3.4. The Customer shall not, except as may be allowed by any applicable law which is incapable of exclusion by agreement between the parties and except to the extent expressly permitted under these terms:
3.4.1 attempt to copy, modify, duplicate, create derivative works from, frame, mirror, republish, download, display, transmit, or distribute all or any portion of the Software and/or Documentation (as applicable) in any form or media or by any means; or
3.4.2 attempt to de-compile, reverse compile, disassemble, reverse engineer or otherwise reduce to human-perceivable form all or any part of the Software; or
3.4.3 access all or any part of the Services and Documentation in order to build a product or service which competes with the Services and/or the Documentation; or
3.4.4 use the Software, Services and/or Documentation to provide services to third parties; or
3.4.5 license, sell, rent, lease, transfer, assign, distribute or otherwise commercially exploit Services and/or Documentation except as permitted under the Agreement.
3.4.6 attempt to obtain, or assist third parties in obtaining, access to the Services and/or Documentation, other than as provided under this clause 3; and
3.5. The Customer shall use all reasonable endeavours to prevent any unauthorised access to, or use of, the Services and/or the Documentation and, in the event of any such unauthorised access or use, promptly notify HeySummit.
3.6. The rights provided under this clause 3 are granted to the Customer only, and shall not be considered granted to any subsidiary or holding company of the Customer.
4.1. The Customer acknowledges and agrees that HeySummit and/or its licensors own all intellectual property rights in the Services, Software and the Documentation. Except as expressly stated herein, the Customer is not granted any rights to, under or in, any patents, copyright, database right, trade secrets, trade names, trade marks (whether registered or unregistered), or any other rights or licences in respect of the Services or the Documentation.
4.2 All licenses granted to the Customer are conditional on the Customer’s continued compliance with these terms, and will immediately and automatically terminate if the Customer does not comply with any term or condition of this Agreement. During and after the Subscription Term, the Customer will not assert, nor will the Customer authorize, assist, or encourage any third party to assert, against us or any of HeySummit’s affiliates, customers, vendors, business partners, or licensors, any patent infringement or other intellectual property infringement claim regarding any Services, Software or Documentation The Customer is not allowed to use HeySummit Marks without prior written consent from HeySummit.
4.3. HeySummit confirms that it has all the rights in relation to the Services and the Documentation that are necessary to grant all the rights it purports to grant under, and in accordance with, the terms of these terms.
These terms and any dispute or claim arising out of or in connection with it or its subject matter or formation (including non-contractual disputes or claims) shall be governed by and construed in accordance with the law of England and Wales.
Each party irrevocably agrees that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim arising out of or in connection with these terms or its subject matter or formation (including non-contractual disputes or claims).